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When should a step go in the shared library instead of my project's steps folder?

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Reviewing a colleague's proposal and we disagreed twice in one file, so I would like a rule rather than a preference.

They wrote When I add the extended warranty to the basket as a project step, and When I click the row action "Delete" also as a project step. The second one feels like something every project would want. Where is the line?

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Wrap commands and output in triple backticks and they will render as a code block.

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